Getting people to attend your event is one thing; getting them to take notice of your efforts and that which you have to offer is another thing. Nevertheless, when we think of how technology can aid us in our event management and enhance our events, we bring up innovative ideas to help our guests and help invitees feel at home. Your events and programs will leave a long lasting impression that will go a long way.
Technology is used for various means and purposes, to reach our destination and reach out to family and friends that are far away. Then why can’t we use it to develop and enhance the experience of guests at events? To answer that question, we have laid down 4 simple ways to get the best out of tech gadgets to keep your audience entertained for your upcoming events.
#1. Don’t leave the audience/invitees out
Creating a gaming platform is a vital, interesting part that you shouldn’t leave out of your event. With games involved, the guests will be able to participate with one another in an interactive session. Game-like mechanics should be a part of your event app. It will add excitement to the atmosphere and give the audience challenges that come with rewards. Be specific about how you want the game to be played and the task that needs to be performed; lay down challenging ideas.
Registration should be a must then follow through with networking for the guests and finally end with introducing new products to the attendees. Your rewards should be an exchange offer for those that have completed the task. Gifts and rewards can come in various forms or content; thus, it has to be tangible enough to convince the audience to partake of the challenges. Social media is at your disposal; hashtags can be used as a trend for your event to put it out there to others and let the world know what you are up to. Make good use of software that will reach out to others and keep them updated with latest info.
#2. Include a built-in support device for your delegates
About 99.7% of your audience or delegates will have their devices with them. Now, in what way can you make use of that and get their attention for your best use? Fact is, you need to come up with an innovating built-in app support they can use for your events.
Ensure your event app is not as the usual cliché ones. Let it stand out and be worth having. Include elements that will help your delegates make the most out of it. It could be a QR code scanner, a daily planner for one to keep up-to-date… An interactive UI to use to answer questions, comment and give feedback. With all this intact, they will be encouraged and driven to use the app.
#3. Reach out to the delegate before the event
Like some other event planners, they would prefer to wait for the D-Day to reach out to their audience. However, communicating with them and establishing a connection before the event will be an added advantage to you. You will be able to give them enough updated information about your events, get their feedback or contribution, in case they need any activities or programs to be added to the agenda. A mutual relationship will make it easier to interact with the audience even before the day itself.
#4. Cut the line down
Who likes waiting in a queue for long hours? No one. The decision is in your hands to save others their precious time by using technology. Tickets could be sold electronically online which is cost efficient and won’t leave the attendees standing in a line to get a ticket. Payment can be done electronically, either by debit or with a credit card. PayPal could also be used to accept payments. You are not only saving yourself and your team a whole lot of stress, but will also be able to attend to other important things.
Technology can after all make life easier.