There is nothing like the feeling of planning an event and it turning out to be better than expected. The last minute changes, the stress, and the arguments all seem worth it at the end of a great event. However, there are those days when things are not so rosy, for example when someone gets seriously injured or there is damage to essential equipment at the last minute. Safety is perhaps the most important issue for any event planner, a ruined event could be the least of your worries when faced with potential negligence claims. Here are 6 safety precautions to keep in mind when planning your next event.

#1. Check with the weather man

The weather has a way of acting up when you least expect it, which is why you should do a thorough ‘rain-check’ when you are preparing for an event. Watch, read, if possible go online for updates on the weather forecast, nevertheless always be ready for any inevitable weather issue.

#2. Screen your guest list

Party crashers can be a real nuisance, they make guests feel uncomfortable and become an unexpected burden considering that the event was planned with a specific number of invited attendees in mind. To avoid this situation, narrow down all your invitees, follow up with them to confirm those that are attending. Social media or  e-invitations are great at tracking the number of attendees as they respond to your invitation. On the day of the event, have a checklist of confirmed attendees that you could use to screen guests upon their arrival.

#3. Know the area of the venue well

It is important to have on your phone or handbook, detailed information about the area you are hosting the event. Making sure of this allows you to know the environment of the venue. This way, if something comes up and you need to find a certain location, the information can be quickly accessible.

#4. Stand-by medical support

Accidents happen and you always need to have yourself prepared for it. Make sure first aid responders and medical personnel are available in case of any accidents that require medical attention, you could also ask a family member or friend that has knowledge or experience in the medical field to volunteer if need be. Ensure that you do a complete screening of the area to remove any hazardous objects that might get someone injured.

#5. Security surveillance

Official security surveillance is definitely a worthwhile investment. Even when the chances of any security risk being posed are relatively low, having security personnel at hand will be a deterrent to any would-be transgressors and also help monitor guests, and intervene when any safety issue arises. Click here for information security companies you can hire, to make sure your event runs smoothly.

#6. Equipped staff on the ground

Discuss with your staff members the number of guests expected so they can have plates and cutlery set out if this is applicable. Go through with them the event timeline so they can be aware of what will be needed and when it will be needed. Set up a means of communication that could be used to quickly and accurately get information across.