An engagement is the first step to what is probably going to be the most important event in your clients life. It goes without saying, it is also an opportunity for you as an event planner to showcase your talents and a chance to show that you can handle the big day too. Whether you are going to plan your engagement party by yourself or thinking of hiring an event planner, one thing is for sure, its a night to remember and it deserves proper planning and preparation. Please read on for some tips on how to organize a fantastic engagement party.
#1. Set A Date For The Event
An engagement party date can be set as close as a week before the wedding day or far as one year interval. Pick a date that you’re sure most family members and close friends are comfortable with, and most especially the celebrants.
#2. Prepare A Guest List
Write down the names and contact details of the people that will be coming for the engagement party. For some that are not sure if they will be able to make it, check up on them to verify if they will be available on the day of the event.
#3. Venue
When you are deciding on where to host the engagement party, there should be different options to help the spouses decide on the one they will prefer. Advice to choose a location that is easy to access, spacious and cost effective. Booking the venue early is a great idea, to save everyone from too much hassle and stress.
#4. Delivering Invitations
You can choose to send out e-invitations or hand deliver cards to the invitees. Make mention of the important details such as the venue, date, time and any other information that guests need to be aware of. In case there is any dress code or dress theme, clearly state that in the invitation.
#5. Décor Ideas
Find a theme or decoration style that suits the couple, a color and background setting that is laid back, exciting and not too overdone. The wedding is yet to come, so keep the décor simple and elegant.
#6. Menu Options
Not all guest will be able to eat spicy or sour food, some might be allergic to one thing or another. In relation to that, always be mindful of the type of food that will be served. Inform guests if a certain ingredient they are allergic to was used to prepare any dish that will be served.
#7. Entertainment
To liven up the place and help everyone interact with one another, include in some games and fun activities that all of the guests can participate in, despite their age. Everyone could probably sit around as they play a board game, cards or anything they will consider fun and enjoy at the same time.
#8. Helping The Couple With What To Wear
Some couples might not bother too much on what they will be wearing on the day of the engagement. Although it’s not much of a big deal, both the celebrants need to look well and simply dressed enough to be complimented.
With a nice touch here and there, you have done the honor of paving the way to your customer’s matrimonial home.