Organizing a prom party can be so much fun but also includes a lot of work. The earlier a proper planning with delegation you can pull off, the better your prom party will be. Below are some tips that will help you in planning your party.
#1. Volunteers
Planning a prom party is definitely not easy and one person cannot do it all. Therefore, you will need help with it. Recruit volunteers and assign different tasks to them with deadlines. You will need a secretary, treasurer, chairman, etc. Remember to have frequent meetings with them so that progress and difficulties can be discussed.
#2. Budget
This is one of the first decisions you need to make. You will need to take account of all your expenses so you can know the price to charge for tickets. Don’t fail to set aside some cash for unexpected expenses. It’s important that tickets are reasonable otherwise, students will not be able to pay up.
#3. Decide on the theme
Probably the most fun part of the entire event is planning the theme. It is very important as it will dictate the venue, music and overall tone of the party. This allows you to be creative and innovative while you add the personal touch that is a symbol of your graduating class. The best ideas come from a wide range of opinions, so let everyone have their say! Theme ideas include 1950s, pirates, a Cinderella story etc.
#4. Venue
Some school proms choose to hold it in their school auditorium to save money while others choose to take it off campus. Have your venue committee look into ballrooms, hotels, or fancy restaurants. Make sure that the hall is well known and can be located easily; has enough toilets, enough dancing space (after everything is set) and etc. Click here to find the best venues to host a prom night in Dubai.
#5. Promotion
After you have decided on the venue and theme you should start advertising it as soon as possible. There are so many ways you can do this. You can print fliers and posters and distribute them all over your school. You can also put it on social media channels including the school’s website. Do shout-outs in lectures and classes and also print out tickets and start selling. Promote the entertainment at the event heavily. What you want is to raise their expectations and get everyone very excited.
#6. Food
Before deciding on a menu, you should find out if any of your guests are vegetarian, has nut allergies or has other special dietary requirements. Decide if the food will be a sit-down meal, a buffet or just finger foods. If it’s possible to taste the food before choosing, do so. If your guests are over 18 then chances are at least some of them will want alcohol but try to cut down on it as much as possible.
#7. Entertainment
Every guest should go back home feeling like the party was worth going to. There should be so much fun and entertainment. Get the right DJ to play the most popular songs that people will enjoy and can dance to. Other forms of entertainment include comedians, magicians, performance by celebrity etc.
#8. Schedule
There should be a plan for the night, which should include arrival time of staff and guests, food time, dancing time, picture time etc. Also, remember to come with a checklist so as to double cross that everything is in place.
At the end of it all, make sure you have fun. Remember you put so much time and energy into it so you deserve to enjoy it.